how to view contact groups in outlook for mac

Each heading tells you how many items are included under that heading.

Viewing your contact information and sorting the views are quick ways to get the big picture of the data youve entered.

You can easily alter any predefined view, name and save your altered view, and use it just as you would the predefined views.

If you choose Business Cards view, you get something like whats shown here.

You can also choose Card view, Phone view, List view, or whatever other views are listed.

When you change views, youre just seeing different ways to organize the same information.

This figure shows Phone view: a column of names on the left, followed by a column of company names, and so on.

For example, suppose you want to see the names of the people who work for IBM who are entered in your Contacts list.

One easy way to see all their names simultaneously is to sort the COMPANY column.

Your contacts appear in alphabetical order from A to Z (a.k.a.

COMPANY column.

Now its easier to find someone: Scroll down to that part of the alphabet.

If you sort by company, all the contacts line up in order of company name.

If you click the heading a second time, your contacts appear in reverse alphabetical order (a.k.a.

You see a pair of red arrows pointing to the border between the two columns to the left of the column you clicked.

The red arrows tell you where Outlook will drop the column when you release the mouse button.

The column you dragged is now to the left of the other column.

You can use the same process to move any column in any Outlook view.

You can reorder the columns as desired so that the ones you use most frequently appear at the left, so you dont have to scroll every time you want to see them.

Contacts lists can get pretty long after a while; you can easily collect a few thousand contacts in a few years.

Sorting a list that long means that if youre looking for something starting with the letter M, for example, the item you want to find will be about three feet below the bottom of your monitor no matter what you do.

Outlook already offers you several predefined lists that use grouping.

A grouped view is like seeing the cards arranged with all the hearts in one row, then all the spades, then the diamonds, and then the clubs.

Because grouping by company is so frequently useful, the List view sorts your contacts by company, and its set up as a predefined view in Outlook.

How To View Contact Groups In Outlook For Mac